Members Present (Alternates): T. Farnan, L. Serafine, T. Acomb, Ed Zimmerman, N. Misnick
Members Absent (Alternates): B. Yunis
Staff: Terrie Sautter
Guests: Sally Acomb
Meeting called to order 6:03 p.m. A quorum was present.
Approval of Minutes: Minutes of June and October 2023 meetings were approved online; no prior
meeting minutes to address at this time.
Applications –
An application that was expected to be addressed at this meeting is not ready for review at this
time. There is no applicant or the CEO present. T. Farnan has several questions that need to be
answered and asked the Planning Board members to advise her if they have other questions.
Who are the nearest neighbors,
Has an evacuation plan been developed,
What is the anticipated occupancy, in particular as this relates to septic adequacy.
Business
4.1 – Planning Board Secretary Position – Terrie Sautter has indicated that she is ready to leave the
secretary’s position and asked T. Farnan to start the search process to replace her. She indicated that she
isn’t leaving immediately and will serve until a candidate is secured.
During this discussion it was noted that T Farnan will check with Clerk Joy Perry for updated board member
terms.
4.2 – Approval of Special Use Checklist: as per Google Doc. T. Farnan made some notes from the
group discussion. E. Zimmerman recommended inclusion of the mention that applicant provision of all
requested items on an application does not guarantee the approval of the application – it will still require
review of the Planning Board for potential approval. He also suggested separating sections of the
application with regard to business/commercial and short-term rental to be sure the related specifics are
provided. Many items will be the same for all applications, but making clear what specific items are required
for a specialized application will help assure that the necessary points are covered.
Section 1 - Items that are included on all applications
Section 2 – Business requirements
2 B – Short Term Rental requirements
Section 3 – Hours of Operation
3 B – Stated Quiet Hours
Section 4 – Number of Employees
4 B – Occupancy specifics
4 C – Unit Identification (for Emergency Services purposes)
Others as suggested
4.3 – Changes to Town Law vis a vis Special Use permits: Town Board proposal to make Planning
Board the approving agency for all Special Use Permits. Some discussion.
At this point L. Serafine inquired about the progress of e-Code. T. Farnan noted that the Town Board hasn’t
approved or disapproved proceeding with this. E-Code has completed their part and we are continuing to
wait for the TB to decide.
Budget – 2024 Budget is $750. Budget remaining as of last Town Board meeting:
Secretary $500.00
Contractual $250.00
Total $750.00
Correspondence- None
Guest Comments – none.
Generally agreed to adjourn at 7:32 p.m.
Next Regular meeting:
Tuesday, February 20, 2024
6:00 p.m.
